Corporate Events
Townhall / Annual Meeting
Smooth townhalls, every voice heard
- Ideal lead time
- 30–90 days
- Typical vendors
- 6–10 vendors
- Typical budget
- Rp 20M – Rp 2B
Vendors you'll need
Core 4
Supporting 8
- MC / Host · 3.3%Always recommended
- Live Streaming · 5.4%If the format is hybrid
- Registration & Ticketing · 2.2%QR check-in and attendance list
- Photography · 3.3%Photo documentation
- Videography · 3.3%Recording for those who can't attend
- Printing & Materials · 2.2%Booklets, name tags, and reports
- Souvenir & Gifts · 2.2%Attendee kits if the budget allows
- Entertainment · 4.3%If there's an opening act or ice breaker
If needed 6
- Event Organizer · 10%If there are 150 or more on-site participants, an EO helps with the run of show and all vendors
- Trophy & AwardIf there are employee awards
- InterpreterIf foreign management attends
- SecurityAccess control and VIPs if attendees exceed 500
- Sound SystemOnly if separate from the AV package
- LightingOnly if separate from the AV package
Peak season
- January-February (annual kick-offs, assumed)
- March-June (annual AGM, within 6 months after the fiscal year ends)
Often missed
- Sound or streaming fails while leadership is speaking
- Q&A that isn't moderated
- Slides and videos only finalized on the day
- Online attendees ignored, with no chat moderator
- Too long and all monologue