Special Events
Festival / Carnival
Big crowds, permits and safety sorted
- Ideal lead time
- 90–180 days
- Typical vendors
- 10–15 vendors
- Typical budget
- Rp 50M – Rp 4B
Vendors you'll need
Core 6
- Venue · 12%The foundation: site capacity and location permit
- Event Organizer · 6%If visitors number 500 or more
- Talent / Artist · 12%The headliner and line-up set the date and rider
- Stage & Production · 12%Stage size follows the site and the talent's rider
- Security · 6%Crowd control, entrances, and evacuation routes
- Medical Standby · 2%A first-aid post from the start, an ambulance for big events
Supporting 14
- Sound System · 8%Don't underestimate it; check local noise rules
- Lighting · 5%If the event runs into the evening
- Generator · 3%If the venue is outdoor. Calculate tenant power first
- Decoration · 5%Gate, photo spots, and branding
- Signage · 2%Directional signs and site map
- Registration & Ticketing · 2%If tickets are paid or registration is required
- Marketing & PR · 5%Promotion for community or public audiences
- Entertainment · 5%Local acts and an MC
- Catering · 3%Meals for crew and talent. Visitor F&B comes from tenants
- Event Staff · 3%Committee, volunteers, and ushers
- Portable Toilet · 2%If outdoor. Starting guide: 1 unit per 75-100 visitors
- Cleaning & Waste · 2%Cleaning during the event and site clean-up
- Rides & Games · 3%For carnival/fair and family day
- Photography · 2%Documentation for sponsors
If needed 7
- Tent & CanopyIf outdoor: stage tents, tenants, and rain cover
- Booth ContractorIf there are tenants and a bazaar
- VideographyIf you want an after movie
- MerchandiseIf there's festival merchandise
- Traditional PerformanceFor cultural festivals or parades
- Valet & ParkingIf visitors exceed 1,000
- Backline & Sound EngineerIf there's a music stage
Peak season
- School holidays
- Around 17 August (carnivals and contests)
- Year-end
Often missed
- Crowd-event permit handled too late
- Not enough toilets and cleaning for the crowd size
- Evacuation routes and ambulance access blocked by tenants
- Tenant power not calculated
- No rain plan
- Noise over the limit sparks complaints from neighbors